BYLAWS
CORONADO YACHT CLUB
CORONADO, CALIFORNIA
CHAPTER I.
MEMBERSHIP
Section
1. The Membership of the Coronado Yacht Club shall
be divided into eight classes
designated FLAG, JUNIOR FLAG, ASSOCIATE, JUNIOR, HONORARY, TEMPORARY, SENIOR FLAG, and LIFE
FLAG. There shall also be an ABSENT
status, which may be applied to the FLAG, JUNIOR FLAG and ASSOCIATE
classes. Candidates for election to
FLAG, JUNIOR FLAG, ASSOCIATE and JUNIOR classes must be proposed and seconded
in writing by FLAG members by whom they must be personally known. The completed application for membership
shall be delivered to the Secretary, who shall cause the applicant's name,
along with those of the proposing and seconding Flag members, to be posted at
the clubhouse and published in the Whisker Pole. The posting period shall run for at least
thirty days following the mailing date of that issue of the Whisker Pole,
during which time any member of the Club in good standing may examine the
application and present written comments to the Secretary concerning the
admission of the applicant. Following
the posting period, the application, together with any written comments, shall
be delivered to the Chairman of the Membership Committee for review and investigation. The Chairman of the Membership Committee
shall then bring the application, protests, if any, and any other information,
such as recommendations and references, before the Board of Directors. The Board of Directors shall thereupon act on
the application. Membership in the Club
will not be denied based on race, sex, national origin or religion. The Board's action shall be final and it
shall not be called upon for any explanation of or reasons for its action in
rejecting or accepting any application, save that such rejection or acceptance
is in the best interests of the Coronado Yacht Club. A membership may be held by only one person
except that the spouse or registered Domestic Partner (as defined in California
Family Code Section 297 and as may be amended from time to time) of a member
shall hold the membership jointly with the member unless the Board of Directors
is otherwise advised in writing by that member.
a. FLAG Membership. The FLAG
membership is the basic, fully participating class of membership. FLAG members have property rights in the
Club, the right to vote on all matters of Club business at annual, semi-annual
and called membership meetings, to hold elective office, the use of all Club
facilities, the right to fly the Club Burgee and to have a private signal
registered with the Secretary, and the right to enter a yacht in Club
races. A FLAG member must have reached
his twenty-first birthday.
b. JUNIOR FLAG Membership. There
shall be not more that one hundred JUNIOR FLAG members. The age limits for JUNIOR FLAG members shall
be 21 through 34 years of age. They
shall have the rights and privileges of FLAG members with the exceptions of
property rights in the Club and voting.
A JUNIOR FLAG member shall not precede a FLAG member on any waiting list
for slips or other permanently assigned usage of Club facilities. The
JUNIOR FLAG initiation fee shall be forty percent (40%) of the FLAG initiation
fee then prevailing. Upon conversion to FLAG membership the JUNIOR FLAG member
shall pay sixty percent (60%) of the current FLAG initiation fee. The sixty
percent (60%) factor shall be reduced six percent (6%) for each full year the
member has been a JUNIOR FLAG MEMBER and JUNIOR MEMBER (if applicable),
resulting in a zero initiation fee after 10 years. Upon reaching the age of 35 years the JUNIOR FLAG
member must, or prior to that time may, apply for FLAG membership. This option to apply for FLAG membership must
be exercised within 30 days after reaching his 35th birthday or the membership
will be terminated.
c. ASSOCIATE Membership. There
shall not be more than one hundred ASSOCIATE members. An ASSOCIATE member must have reached his
twenty-first birthday. ASSOCIATE members
shall have the rights and privileges of FLAG members with the exceptions of
property rights in the Club, voting and holding elective office. An ASSOCIATE
member shall not precede a FLAG member on any waiting list for slips or other
permanently assigned usage of Club facilities.
An ASSOCIATE member may request the Board of Directors to approve a
change to FLAG membership. The Board of
Directors will act upon the request as for an original proposal for FLAG
membership. Upon approval of the change to FLAG membership, the member will pay
the difference in the initiation fee between that for an ASSOCIATE member and
that for FLAG member. Effective May 31,
1995, applications for ASSOCIATE membership are no longer accepted.
d. JUNIOR Membership. JUNIOR
members shall have the rights and privileges of FLAG members with the exception
of property rights in the Club, voting and holding elective office, family and
guest privileges, including the use of member charge accounts (as cited in
Bylaws Chapter VIII, Sections 1 and 3) and the privilege of being on any
waiting list for slips or other permanently assigned usage of Club
facilities. Junior members’ rights and
privileges are further limited by specific sections of the Bylaws, House Rules,
and Slip Regulations.
The age limits
for JUNIOR membership shall be 7 through 24 years of age. Sons and daughters of
FLAG and JUNIOR FLAG members and children whose legal guardians are FLAG and
JUNIOR FLAG members may assume JUNIOR membership after application to the Board
of Directors for enrollment. They are not required to pay dues until reaching
the age of 16, at which time they are required to pay dues as specified in
Chapter III. There is no initiation fee for JUNIOR Membership. Others elected
to JUNIOR Membership in accordance with procedures outlined above in the
introduction to Section I shall pay dues as specified in Chapter III whatever
their age.
A JUNIOR
Membership shall automatically terminate, effective upon the member’s
twenty-fifth (25th) birthday,
unless the member, in good standing, exercises one of the following
options:
1. A
JUNIOR member who has been in good standing continuously since his or her
sixteenth (16th) birthday may make application to the Board of
Directors for transfer to FLAG or JUNIOR FLAG membership. Such application
shall be handled as specified in Section 1. If the application is approved by
the Board of Directors the JUNIOR member becomes a FLAG or JUNIOR FLAG member.
2. A JUNIOR member who has been
in good standing for at least five (5) consecutive years and is not less than
twenty-one (21) years of age may make application to the Board of Directors for
FLAG Membership or JUNIOR FLAG Membership in Deferred Status. Such
application shall be handled as specified in Section 1. If the application is
approved by the Board of Directors the JUNIOR member becomes a FLAG or JUNIOR
FLAG member in Deferred Status. There is no initiation fee required to
be paid when entering Deferred Status. When the member in
Deferred
Status wishes to activate the membership, he or she provides written notice to
the Board of Directors, which activates the membership effective upon the date
of the notice. Activation of FLAG or JUNIOR FLAG membership requires payment of
the initiation fee in the amount that was in effect when the Deferred
Status was approved. Members in Deferred Status are not counted in the
membership limit, and that limitation may be exceeded temporarily to
accommodate newly activated memberships.
While in Deferred Status the member has no membership privileges
and pays no dues, fees, or assessments. Membership in Deferred Status is
terminated if activation to FLAG or JUNIOR FLAG membership is not completed by
the member’s thirty-fifth (35th) birthday.
The initiation
fee due as a FLAG or JUNIOR FLAG member is reduced by an amount equivalent to
ten percent (10%) of the FLAG initiation fee for each year of tenure in good
standing as JUNIOR member.
e. LIFE FLAG Membership. The
Criteria for LIFE FLAG Membership are:
1. Be an active FLAG member who has performed
outstanding service to the Coronado Yacht Club over a period of years. Nominee shall not be in an ABSENT status.
2. Shall
have been a
dues paying FLAG member of 25 years or
more.
3. The total number of LIFE FLAG members shall
not exceed 5% of the total FLAG membership.
No more than 2 LIFE FLAG members may be elected in any calendar year.
Active
FLAG members attaining eligibility under the above criteria may be nominated
and seconded by two FLAG members in writing with a resume of the nominee's
contributions. Complete nominations for
LIFE FLAG membership shall be delivered to the Secretary by 45 days prior to
Semi-Annual or Annual Meeting in any year.
The Secretary shall post the nominee's name at the clubhouse for at
least 10 days. Any FLAG member of the
Club in good standing may examine the nomination and present written comment to
the Secretary within the 10-day period.
The nomination shall be delivered to the Chairman of the Membership
Committee for review and investigation.
The Chairman of the Membership Committee shall then bring the
nomination, with comments, if any, and any other information such as
recommendations or references before the Board of Directors. The Board of Directors shall thereupon review
the nominations and make recommendations to the membership at the Semi-Annual
Meeting or Annual Meeting
Election
to LIFE FLAG membership shall require concurrence of 90% of the FLAG members
present and voting and the vote shall be by secret written ballot. In the event that more than 2 nominees
receive 90% of the vote, the 2 nominees with the greatest number of votes shall
be elected in that year.
LIFE
FLAG members shall have all the rights and privileges of FLAG members but are
not required to pay membership dues.
f. SENIOR FLAG Membership. Any eligible Flag member may apply to the
Board of Directors to become a SENIOR FLAG Member. The criteria for SENIOR FLAG membership are:
1. An
active Flag member for at least 35 years, who is 75 years of age or older. The age 75 would be based on the member of
record, the member whose name appears first in the yearbook. Should that member predecease his/her
spouse/registered domestic partner and the surviving spouse/registered domestic
partner no longer qualifies for SENIOR FLAG Membership, based on the age
requirement of being 75 or older, then the membership would revert to Flag
Membership with all the rights and obligations appertaining thereto.
2. SENIOR FLAG Members would no longer
pay membership dues or any other future fees or assessments, have no voting
rights, relinquish their flag number, relinquish any slip, shed, or other
storage space. If, for any reason, a
SENIOR FLAG member wishes to return to full Flag status, he/she would be
required to pay the dues that would have been paid had he/she remained a Flag
Member and pay any assessment in connection with the “CYC 2011 Redevelopment
Project” upon their return into the Club.
g. HONORARY Membership. Any
person whom the Club shall wish to honor may, by a two-thirds vote of the
General Membership, be elected an HONORARY member. The privileges and rights of an HONORARY
member shall be limited to the use of the Clubhouse facilities, the parking
lot, and participation in social affairs of the Club. This class of membership is not transferable,
and shall be exempt from dues and initiation fees. Notice of the intention to propose a person
as an HONORARY member must be given in the Call of the meeting.
h. TEMPORARY Membership.
1.TEMPORARY membership may be granted by vote of
the Board of Directors to non-residents of San Diego County who are proposed
for such membership as required in Chapter 1, Section 1, of these Bylaws. TEMPORARY membership is limited to three
consecutive months maximum in any twelve-month period. A special monthly fee is
specified in Chapter III for this class of membership. TEMPORARY members’ rights are limited to use
of Club facilities.
2. Significant Other – An unmarried Flag
Member, Junior Flag Member or Senior Flag Member may submit a request to the
Board of Directors for Club guest privileges (use of Club facilities only) for
a significant other (a person with whom the member doesn’t qualify to register
as a domestic partnership as provided for by the State of California), provided
the following are met: neither the club
member or significant other is married; neither the Club member or significant
other is related to each other and the Club member and significant other have been living together for a period
of over two years. As used in this
section, a significant other is defined as an adult, non-relative of the
opposite sex, who resides with the Member on a full-time basis, and who, in the
member’s mind, occupies a position substantially similar to that of a
spouse. The Flag member agrees to
be responsible for the behavior of the significant other and to pay any debts
incurred by the significant other. This
guest card will be good for a period of one year and may be renewed annually
upon application to the Board of Directors.
Upon dissolution of the relationship or the death of the Member, the
Board of Directors shall be informed and the guest card will be returned to the
Club. Temporary membership fees shall be
waived for this classification of temporary membership.
i. MEMBERSHIP Limit. On 30
November 2008 the number of Flag, Junior Flag and Associate members is limited
to 650. This limit may be adjusted at
any Annual or Semi-Annual meeting of the membership. The membership categories
of Life Flag, Absent Flag, Absent Junior Flag, Absent Associate, Senior Flag or
Junior Flag Deferred Status, and Junior members are excluded from the
membership limit. The limitation may be
exceeded temporarily to accommodate Junior members accepted as Flag or Junior
Flag members upon reaching the age of 21 (or up to 25, as provided above),
absent members returning to active status, and reinstated members; no new
members will be accepted until the membership falls below the limit. It shall
be the duty of the Club Secretary to maintain a current status list setting
forth the categories of membership and the number thereof in relation to the
membership limitation herein set forth.
j. MEMBERSHIP Sharing. The
sharing of a Membership by a married couple
or registered domestic partners shall not result in any increase of privileges. Only one of the spouses or registered
domestic partners may vote at a particular meeting or hold elective office at
any one time.
Section
2.
a. RESIGNATION. Any
member in good standing shall be permitted to resign.
b. REINSTATEMENT. Any member who has resigned in good standing may apply to
the Board of Directors for reinstatement. The Board’s action shall be final and
it shall not be called upon for any explanation of, or reasons for, its action
in rejecting or accepting any application, save that such rejection or
acceptance is in the best interests of the Coronado Yacht Club. If accepted for
membership, the applicant must pay any unpaid dues for the twelve
months prior to reinstatement, and satisfy the current dues prepayment
requirement of his class of membership. Effective
November 17, 2009, and thereafter, all Flag and Absent Flag members who resign
or who go on the Absent status shall pay, prior to readmission, any assessments
levied upon members in connection with the “CYC 2011 Redevelopment Project”.
c. TRANSFER of Membership. There
shall be no transfer of membership between persons.
d. ABSENCE from San Diego County. Any FLAG,
JUNIOR FLAG or ASSOCIATE member in good standing and a resident of San Diego
County who plans to be absent from San Diego County and not active in club
membership for one year or more may make application to the Board of Directors
to be placed in an ABSENT status. A
member requesting ABSENT status who is not at the time a resident of San Diego
County but who has been in continuous ACTIVE status may apply for ABSENT status
if otherwise qualified. Upon approval of
such request by the Board of Directors the ABSENT status dues schedule of
Chapter III shall take effect on the first of the month following approval.
Upon return to residence in San Diego County or, in the case of members whose
residence is outside San Diego County, upon return to active membership, the
member shall notify the Board of Directors and resume his former membership
status if in good standing in an ABSENT status.
However, a JUNIOR FLAG member granted ABSENT status shall not accrue
credit towards conversion to FLAG membership while in an ABSENT status. Should a member's absence be for less than a
year he shall be required to pay dues of his class of membership as if he or
she had never been granted ABSENT status.
Absent status shall be for a maximum period of 5 years, after which the
normal Flag dues schedule of Chapter III shall take effect. The Board of Directors may grant extensions
of Absent Status at its discretion.
Members in Absent status may elect to return for occasional visits to
the Club but may not berth a boat in a Club slip except as provided in the Slip
Regulations.
e. DISSOLUTION of Marriage. If a
married couple that jointly holds a membership dissolves their marriage or
registered domestic partnership, they shall, prior to entry of the final order
of dissolution or filing to dissolve the domestic partnership, notify the Board
of Directors which person shall maintain the membership. If the retaining spouse or registered
domestic partner was an applicant originally approved by the Board for
membership, or was married to a Flag member at the time of enactment of the
amendment to Section 1 providing for joint holding of a membership by a spouse
then the approval of the Board of Directors shall be given unless good cause is
found to withhold such approval. If the
retaining spouse or registered domestic partner does not fall within the
aforementioned categories, then the approval of the Board shall be at its
discretion as for an applicant for membership as provided in Section 1.
If
the non-retaining spouse or registered domestic partner so desires, he or she
may make application for a separate membership, in writing, no later than six
months following the entry of the final order of dissolution or the filing of
papers to dissolve the registered domestic partnership, as follows. If the non-retaining spouse or registered
domestic partner was an applicant originally approved by the Board for
membership, or was married to a Flag member at the time of enactment of the
amendment to Section 1 providing for joint holding of a membership by a spouse,
then the application shall be made directly to the Board of Directors. No sponsorship or references are
required. The Club Secretary shall cause
notice of said application to be published in the manner customary for membership
applications. Election to membership by
the Board of Directors shall be approved unless good cause is found to withhold
such approval. If the non-retaining
spouse or registered domestic partner does not fall within the aforementioned
categories, the application for membership shall be made and processed in the
customary fashion, and approval of the Board shall be at its discretion, as for
a regular applicant for membership as provided in Section 1.
Upon
approval for separate membership of a non-retaining spouse or non-retaining
registered domestic partner, said person shall be granted membership upon
payment of the fees and dues provided for that class, without consideration of
the membership limit of Section 1(h).
The initiation fees for said separate membership shall not be reduced
for reasons of tenure.
CHAPTER II.
ROLL NUMBER
FLAG members shall be numbered consecutively on
the roll of the Club, in order of their seniority and these numbers printed in
the Club Yearbook.
CHAPTER
III. INITIATION FEES AND DUES
1. Effective 1 December 2009, every person, upon
admission to FLAG membership, shall pay an initiation fee of Ten Thousand Five
Hundred Dollars ($10,500.00). JUNIOR
FLAG members shall pay an initiation fee in accordance with percentage rates of
the FLAG initiation fee as delineated in Chapter I, Section 1(b), except that
the fee of $3,800.00 will continue to apply to all the Junior Flag and Junior members who were active on 1 December 2000. ASSOCIATE
members shall pay an initiation fee of one half the Flag Membership initiation
fee then in effect.
2. Initiation fees shall be used for no other
purpose than for funding of capital improvements.
3. Dues are paid one month in advance, and are not
prorated based upon any portion of a month.
4. Effective December 1, 2010 the dues of this Club
shall be as follows:
FLAG Members: $104.20 per month*
*Of which $25.85 per month shall be allocated to the Capital
Improvement Fund and $ 4.00 per month shall be allocated to the Depreciation/Replacement
Reserve Fund
JR. FLAG Members: $52.10
per month (50% of FLAG dues) for the first five years as a Junior FLAG member, 104.20
per month thereafter
ASSOCIATE Members: $104.20
per month
JUNIOR Members: $20.84
( 20% of FLAG dues), with sons and daughters of FLAG and JUNIOR FLAG members
and children whose legal guardians are FLAG and JUNIOR FLAG members pay no dues
until reaching the age of 16 years
ABSENT Members: $26.05
per month for first three years (25% of FLAG dues) $52.10 per month for
fourth & fifth years (50% of FLAG dues)
TEMPORARY Members: $169.85
per month (163% of
FLAG dues)
5. Effective
1 January 2002
the additional charge of $0.75 per month was
eliminated.
6. Should an assessment for funds be
necessary at any time, such assessment shall be levied upon Flag members only
unless the assessment is made in connection with the “CYC 2011 Redevelopment
Project” in which case all Flag and Absent Flag members who resign or who go on
the Absent status would be liable for the 2011 Redevelopment Project assessment
upon their return into the Club.
7. Prepaid
dues in the amount of $150.00 for FLAG, JUNIOR FLAG, and ASSOCIATE members, and
$15.00 for JUNIOR members shall be paid at the time the member joins. When a member changes to ABSENT status, the
member shall pay annual dues in advance.
Upon resignation members shall be refunded any prepaid dues less any
outstanding indebtedness.
8. Any
member who shall fail to pay dues or other indebtedness to the Club within
thirty days after notification of such indebtedness shall again be
notified. After a further period of
thirty days he/she may be dropped at the option of
the Board of Directors, upon which action the member shall lose all property
rights and any privileges pertaining to his former class of membership. Any member thus dropped shall not again be
eligible for membership until he/she shall have paid the arrears in full and
whatever indebtedness would have been incurred up to the time of the new
proposal for membership. Notice of
actions of the Board of Directors in respect to indebtedness shall be sent to
the last known address of the delinquent member.
CHAPTER IV.
PERSONAL CONDUCT AND DISCIPLINE
1. Personal Conduct on Club Premises. All
persons on the Club premises shall conduct themselves in an appropriate
manner. Violations of the rules,
boisterous or offensive conduct, or lack of common courtesy shall be grounds
for temporary expulsion of any person from the Club premises by a member of the
Board of Directors or any Flag member present. When there are interpersonal
conflicts between members, the Board may make available a mediation process in
an effort to resolve the conflict.
2. Discipline for Conduct Injurious to the
Club. For conduct injurious to the Club, a member
may be expelled, suspended or have such other punishments or limitations or
revocations of privileges imposed as may be appropriate.
Upon
receipt of a written complaint, presented in a timely manner and signed by a
Member or other responsible party, the Board of Directors shall determine if
the complaint is a qualifying or non-qualifying complaint. In order for the complaint to be considered
conduct injurious to the Club, the complaint must be qualified by the Board of
Directors as a bonafide complaint. In
order to be qualified, the complaint must be based on substantial, pertinent
evidence, actual observations by the complaining party and show substantial
injury to the Club. If the Board of Directors
determines the complaint to be a non-qualifying complaint, the Board will
dismiss the complaint without any further action. If the Board of Directors determines the
complaint to be a qualifying complaint, the Commodore shall cause an
investigation to be made, the results of which will be reported to the Board of
Directors. If after the investigation the Board determines that the complaint
is unqualified, it may change its determination to an unqualified determination
and dismiss the complaint without any further action. If the complaint is
considered qualified, unless waived by the complainant and the member
complained against, and such waiver is accepted by the Board, a full and fair
hearing upon due notice to all parties will be held relative to the
allegations, in accordance with procedures specified by the Board of Directors
and promulgated to all members of the Club.
Upon
completion of such hearing, if it is determined that the allegations are
sustained by competent evidence and that such conduct was found to be injurious
to the Club, appropriate punishment as determined by the Board of Directors may
be imposed.
An
appeal from the decision of the Board of Directors may be submitted for the
membership's action at an Annual or Semi-Annual Meeting. While this appeal is pending, the Board of
Directors may hold the sanctions in abeyance.
CHAPTER V.
MEETINGS
Regular meetings shall be as stated in Article 8,
Section 1, of the Constitution.
CHAPTER VI.
NOTICES
Notice of regular and special meetings shall be
sent by first-class mail to all members of the Club at least fourteen (14) days
previous thereto except that, in the event of a bonafide emergency, by
direction of the Board of Directors or the Commodore, the notice of a special
meeting may be sent out seven (7) days prior to the meeting.
Notice of the agenda of special meetings of the
Board of Directors shall be posted at the Clubhouse at least seven (7) days
prior to the date of the meeting. In the
event of an emergency, for a purpose not requiring member input, the notice
requirement may be waived by Board agreement.
CHAPTER VII.
ORDER OF BUSINESS
The order of business at regular meetings shall
be:
1. Reading
of minutes.
2. Report
of the Board of Directors.
3. Report
of Officers according to rank.
4. Communications
to the Club.
5. Report
of Standing Committees.
6. Report
of Special Committees.
7. Unfinished
Business.
8. New
Business.
9. Elections.
CHAPTER VIII. CLUB PRIVILEGES
1. Family Privileges.
Privileges of the Club shall be extended to the spouse, registered
domestic partner and all unmarried dependents under 21 years of age residing in
the member's household of all classes of membership except JUNIOR.
2. Guest Privileges. The Flag
Officers may extend the privileges of the Club to distinguished visitors, and
may renew such invitations at their discretion.
3.
Non-Resident Privileges. A member, except a JUNIOR member or a
TEMPORARY member, may extend the privileges of the Club to a nonresident for a
period of 10 days provided the name of such member and his guest be first
registered together with the date of registry.
If such nonresident desires the privileges of the Club for a longer
time, a Temporary Membership must be obtained.
CHAPTER IX. SIGNALS
When a yacht is away from Glorietta Bay, the Club
Burgee shall be flown.
CHAPTER X. AMENDMENTS
These Bylaws may be amended at any meeting by a
two-thirds vote of the FLAG members of the Club present and voting (proxies not
permitted) at such meeting, and notice of the proposed amendment must be stated
in the Call for the meeting.
The signatures of two-thirds of the FLAG members
of the Club shall also render valid any amendments of which due notice have
been given.
CHAPTER XI.
COMMITTEES
1. Constitution and Bylaws Committee. The
function of the Committee shall be to assist and advise the Board of Directors
in the course of preparation, revision and publication of the Constitution and
Bylaws. The Committee shall consider
proposed changes, revisions or additions as requested by the Board, suggested
by Club members, or generated from within the Committee. It shall provide opportunities for
representations as desired by Club members in the deliberative process. In each case the Committee shall deliver to
the Board of Directors, and publish and recommend to the General Membership,
either the specific new wording of a proposed change, or a recommendation for
rejection, with a rationale. Differing
recommendations shall be included as desired by a minority of the Committee
members.
The
Committee shall consist of seven (7) FLAG members, which include the
Proctor-in-Admiralty and the Parliamentarian.
If possible, at least three (3) of the committee members shall be
carried over from the previous year when the annual appointment of committees
occurs.
2. The Entertainment Committee. The
Entertainment Committee shall take charge of such entertainment as the Board of
Directors deem advisable.
3.
Nominating Committee. A Staff
Commodore together with four additional FLAG members named by the Board of
Directors shall constitute the Nominating Committee. It will be the duty of the Committee to
present for consideration at the annual meeting a slate of elective officers -
Commodore, Vice Commodore, Rear Commodore, Secretary, Treasurer, and at least
six (6) Directors, and that the Nominating Committee be required to post names
of nominees 30 days before the Annual Meeting.
The Nominating Committee shall be composed of a mix of active yachtsmen
from the racing, fishing and cruising segments of the Club of which no more
than two may be Staff Commodores.
4. Membership Committee. The
Membership Committee shall assist the Board of Directors in its
responsibilities for all matters concerning the admission of members to the
Club. Specifically, the Membership
Committee shall:
a. Continuously review the
requirements for and the limitation on membership in the Club and make
recommendations for changes to the requirements, limitations and/or classes of
membership.
b. Review and investigate in a
timely manner all applications for membership as required elsewhere in these
Bylaws.
c. Interview each applicant
separately to determine his/her interest in becoming
a member and the desirability of having
that applicant as a member. At least two members of the Committee shall
interview each applicant. In the case of
applicants for JUNIOR membership the assistance of the Flag officers of the JUNIOR
Division should be requested for the interviews.
d. Report those applications
that have completed the required steps to the Board of Directors for its
action. A representative of the
Committee shall present the applications with the final recommendations of the
Committee. The Committee's
recommendation need not be unanimous, but shall reflect the majority opinion of
the Committee.
The
Membership Committee shall consist of at least five (5) FLAG members. If possible, at least two (2) of the
Committee's members shall be carried over from the previous year when the
annual appointment of Committees occurs.
5. Planning Committee. The
Planning Committee shall consist of a minimum of five (5) FLAG members
appointed by the Board of Directors. The
Planning Committee shall prepare a master plan for the continued and controlled
development of the Club. They shall
formulate all building plans incident thereto and develop cost estimates for
specific projects. The Planning
Committee shall submit such plans to the Board of Directors in writing and act
as advisor to the Board of Directors. At
least two members of the Committee should be carried over from the prior year.
6. Finance Committee. The
Finance Committee shall provide the Board of Directors with recommendations and
advice on financial matters of the Club.
The Committee's tasks are to:
a. Prepare and submit an annual
budget for the Club for consideration of the Board.
b. Provide advice on requests
for funds not budgeted.
c. Make recommendations
concerning the investment of Club funds.
d. When appropriate, make recommendations concerning changes
in initiation fees, doing so annually in time for them to be reviewed by
the Board of Directors and included in the agenda for the Semi Annual Meeting.
e. Devise financial plans to support
capital improvement items in the Master Plan, which is maintained by the
Planning Committee.
f. Undertake other tasks that
may be referred to the Committee by the Board.
The Finance Committee shall consist of a minimum
of five (5) FLAG members appointed by the Board of Directors. The Treasurer shall be a non-voting member
and provide financial data requested by the Committee. At least two members should be carried over
from the prior year.
7. Committee for 2011. The
Committee for 2011 shall be responsible for the research, documentation,
coordination, and planning incident to renegotiation of the Club's lease with
the San Diego Port District, which expires in 2011. The Committee will render advice to the Board
of Directors and provide timely information to the membership on matters
affecting this ongoing process.
Membership in the Committee shall consist of at least seven (7) FLAG
members. Two ex-officio Committee Members
may represent the Planning and Finance Committees. Members shall be appointed as follows: The Chair shall be appointed by the Board of
Directors to preside for a three (3) year term.
Initially, two members will be appointed to five (5) year terms, two
members to four (4) year terms, and two members to three (3) year terms. After three years, two members annually shall
be appointed for three (3) year terms.
All members shall be appointed by the Board of Directors on
recommendation of the Chairman of the Committee.
8. Boat Survey Committee. The Boat
Survey Committee shall consist of a minimum of five FLAG Members, of which none
shall be Board Members. The Port Captain
shall be an ex-officio member. The
Committee shall carry out the duties assigned by the Board of Directors in the
YACHT STANDARDS AND THE BOAT SURVEY COMMITTEE section under the SLIP
REGULATIONS CORONADO YACHT CLUB in the current yearbook. Their responsibilities and authority shall be
as specified by the Board of Directors.
The Committee shall make regular reports to the Board of Directors and
recommend Board action on any matter not within the powers of the Committee to
implement.
9. Junior Advisory Committee. The Junior
Advisory Committee shall provide the Board of Directors with information and
recommendations on matters relating to the Junior Program. The Committee's tasks are to:
a. Prepare and submit an annual
budget for the Junior Program for consideration by the Finance Committee.
b.
Provide
information and recommendations to the Board regarding the direction, goals and
activities of the Junior Program.
c.
Initiate,
coordinate and oversee fundraising activities to support the Junior Capital
Improvement Fund and the Junior Operational Fundraiser Income account.
d.
Make
recommendations concerning the Junior Capital Improvement Funds.
e.
Insure
that the Junior Program maintains contact and develops relationships with
other, relevant sailing organizations.
f.
The Committee shall appoint one person that shall
initiate and coordinate with other youth organizations and Yacht Club
Activities.
g.
One member of the Committee should also be on the
Finance Committee.
h.
Undertake
other tasks that may be referred to the Committee by the Board.
The Junior Advisory Committee shall consist of a
minimum of five (5) FLAG members appointed by the Board of Directors. The
Junior Program Director shall be a non-voting member and provide information as
requested by the Committee.
At least two members should be carried over from
the prior year.
10.
Food Service Committee. The Food Service Committee shall provide the
Board of Directors and the Manager with information and recommendations on
matters relating to the food service at the Yacht Club. The Committee's tasks are to:
a. Provide information and recommendations to the Board
and the Manager regarding the direction, goals and activities of Food Service
at the Yacht Club.
b. Provide information and recommendations to the
Board, the Manager and the Planning Committee regarding facility requirements
of Food Service at the Yacht Club.
c.
In
coordination with the Manager, the Committee will initiate, coordinate and
oversee the evaluation criteria of Food Services at the Yacht Club.
d. Make recommendations concerning the Capital
Improvement Funds relating to Food Service.
e.
Undertake
other tasks that may be referred to the Committee by the Board or the Manager.
The Food Service Committee shall consist of a
minimum of five (5) FLAG members appointed by the Board of Directors. The Club
Manager shall be a non-voting member and provide information as requested by
the Committee.
At
least two members should be carried over from the prior year.
11. Building Committee. The
Building Committee shall consist of a minimum of nine (9) FLAG members,
including the Building Committee chair or alternate, the Finance Committee
chair or alternate, the Planning Committee chair or alternate, the Rear
Commodore, and a minimum of six (6) FLAG members who are or who have been,
actively involved in construction or real estate development or attorneys who
practice in the areas of real estate, construction or contract law, should be
appointed by the Board of Directors. The
Building Committee shall administer the development of the land and water
master plans, as recommended by both the CYC Planning Committee and membership
and as approved by the Board of Directors, for the continued and controlled
development and/or redevelopment of the Club’s leasehold property. The Committee shall recommend the hiring
and/or dismissal of architects, consultants and contractors associated with the
land and water projects. Additionally,
the Committee shall review and approve all plans and plan changes incident
thereto and directly negotiate on the Club’s behalf with all contractors,
sub-contractors, consultants and any other individual or company rendering
services for the project(s). The
Building Committee shall submit all proposed final contracts and/or agreements
involving the project(s) to the Board of Directors for final approval and act
as an advisor to the Board of Directors.
The Building Committee is not authorized to make any binding oral or
written contractual obligation on behalf of the Coronado Yacht Club. The Board of Directors, all existing and past
CYC Committee Chairs and the Club Manager shall provide information as
requested by the Building Committee. The
Building Committee shall keep minutes of its proceedings and copies of all
correspondence and documents. At least
three members of the Committee shall be carried over from the prior year.
The
Building Committee shall commence its existence when the Board of Directors
determines that construction of the improvements described in the land and
water master plans shall proceed.
12. Gift &
Endowment Committee. The Gift & Endowment Committee shall
consist of a minimum of three (3) FLAG members appointed by the Board of
Directors. The Gift & Endowment Committee shall organize, promote, manage
and assist in facilitating financial gifts to the Coronado Yacht Club for the
purpose of building and/or maintaining current and/or future Club assets. The
Gift & Endowment Committee shall submit, in a timely manner, all proposed
financial gifts and/or agreements to the Board of Directors for final approval
and act as an advisor to the Board of Directors. The Gift & Endowment
Committee is not authorized to form any legal entity or make any binding oral
or written contractual obligation on behalf of the
Coronado Yacht Club. At least two members of the
Committee shall be carried over from the prior year
CHAPTER XII. RESERVE FUNDS
The Club has established reserve
funds for specific purposes and has placed restrictions on their use.
Expenditure of Capital Improvement Funds, Slip Replacement Funds, and
Depreciation/Replacement Reserves in excess of $10,000 requires the approval of
a majority of the Flag and Life Flag Members present and voting at a Regular or
Special Meeting. Details of all
expenditures over $1,000 from any Special Fund or Reserve shall be reported to
the membership, in writing, within 60 days of the Board of Directors’ action.
a. Capital
Improvement Fund. Purpose: to provide the funds necessary to support the
Club’s Capital Improvements. These funds
come from Initiation Fees and a portion of members’ dues as specified in
Chapter III.
b. Slip
Replacement Fund. Purpose: to fund increases in, improve the usefulness
of, or for the major refurbishment of berthing facilities at the Coronado Yacht
Club. These funds come from wet
slip and dry slip monthly rental
fees as follows: Effective June 1, 2010 $3.10/ft/month from monthly wet slip fees and
$1.55/ft/month from monthly dry
slip fees. Effective
1 December 2003, the amounts allocated to the Slip Replacement
Fund will increase annually on 1 December by the
amount of the approved slip rate increases of $0.10/ft/month/year for wet slips
and $0.05/ft/month/year for dry slips until
our lease with the Port District is renewed.
c. Depreciation/Replacement
Reserve. Purpose: to have funds available to replace items that
have been worn out, fully depreciated, or to refurbish items that still have a
useful life but require major repair or updating. These funds come from a
portion of members’ dues as specified in CHAPTER III.
CHAPTER
XIII. FINANCIAL REVIEW
1. Annual Review. An
independent annual review of the current assets and liabilities of the Club,
including any long-term liabilities, shall be conducted annually. This review shall be conducted within 120
days following the close of the fiscal year by a qualified, independent
accounting firm selected by the Board of Directors. A summary of findings from the annual
financial review will be made available to the membership.
2. Fiscal Year. The Fiscal
Year of the Coronado Yacht Club begins annually on 1 December and ends on 30
November.
CHAPTER XIV. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of
Robert's Rules of Order shall govern the Coronado Yacht Club in all cases to
which they are applicable and in which they are not inconsistent with the
Bylaws, any special rules of order the Club may adopt, and the Laws of this
State.
CHAPTER XV.
BERTHING,
MOORING AND
STORAGE RATES
Rates for berthing, mooring and/or storage of
yachts and boats and for storage sheds must be approved by the General
Membership.
CHAPTER XVI. INDEMNIFICATIONS
1. Indemnification. Except to the extent prohibited by the then
applicable law, the Club shall reimburse, indemnify and hold harmless any
person made or threatened to be made, a party to any action, suit or
proceeding, civil or criminal, by reason of the fact that such person is or was
a Director, Officer, employee or committee member of the Club against
judgments, fines, amounts paid in settlement and reasonable expenses (which the
Club may advance) including attorney’s fees, actually and necessarily incurred
as a result of such action, suit or proceeding, or any appeal therein. The foregoing right of indemnification shall
be contingent upon a finding by a disinterested majority of the Board of Directors,
or if a majority of the Board of Directors is not disinterested, then by
independent legal counsel, that such person was acting in good faith within
what such person reasonably believed to be the scope of such person’s authority
or employment and for a purpose which such person reasonably believed to be in
the best interest of the Club. The right
of indemnification provided herein shall inure to each person referred to
herein, whether or not the claim asserted against such person is based on matters
which arose in whole or in part prior to the adoption of this Bylaw and in the
event of such person’s death, shall extend to such person’s legal
representatives. Such right of
indemnification shall not be exclusive of any other right to which any such
person may be entitled.
2. Indemnification
of Others. The Board of Directors in
their discretion may authorize the Club to indemnify any person other than a
Director, Officer, employee or committee member of the Club for expenses
incurred or other amounts paid in any civil or criminal action, suit or
proceeding to which such person was, or was threatened to be made a party by
reason of the fact that such person is or was an agent, employee or
representative of the Club.
3. Insurance. The Board of Directors shall purchase insurance
in order to meet its obligations under the terms and provisions of this Bylaw.
Wayne Strickland